How to create and save a custom template of a document to reuse every time in Word

Personal Word Templates In Word we can save a lot of time by customizing the sheet according to our tastes or the needs of the specific job to be done.

Creating a Word template we can write a report in the office always using the same type of font, the right margins and spaces for the lines, while to write a letter we might prefer another writing style.

Create custom Word templates to save and keep for future use and according to our needs is quite simple and allows us to save time setting up the document each time.

READ ALSO: How to make labels with Word

1) Create template in Word

To create a template with Word, first of all we start Word via its shortcut in the Windows Start menu or by clicking on its icon on the desktop. Once the empty document has been opened, we begin to modify it by setting the characteristics that the model we intend to create must present.

Fonts and character

We click on the menu Home and we begin to customize the font, we select the writing font to use by default instead of the standard Word one, we set the text size and all the other required customizations.


To be able to act consistently on all sheets we can also right-click anywhere in the document and open the menu Paragraph: here we can set other very useful parameters in creating our model.

In the window that will open, we can set the indents and spacing of the text, adjust the line spacing and the space that must be present between one paragraph and another, the alignment, the structure of the text, the margins of the sheet and much more. other. Once the configurations are complete, click on below OK to confirm.

Virtual letterhead

If we want to create letterhead with Word (very useful in the case of important documents, professional letters and government documents) and also add the logo of the company we work for, we can do it immediately by opening the tab insertby clicking on the button Heading and choosing the voice Empty from the menu that appears.

The section will appear at the top of the document Headingall we have to do is delete the text box Type the text and insert the logo, name, signature and all the information necessary to make the document template we are creating even more personal.

Custom image

To insert an image into the header, we click on the button Image present in the menu insert of Word and choose the photo, logo or image to use on the personal letterhead. Let’s put the finishing touches on the template we are creating in the menus Layout e Design.

2) Save customized template

Now that we have our custom template let’s click the button File at the top left, we select the item Save with name then we click on the button Browse on the right side of the program.

Inside the file management window that appears, select Word template from the drop-down menu Save aschoose a name of your choice in the field File namethen we save our Word template by clicking on the button Salva.

From now on we can open this template by clicking on its name in the Word welcome screen or by opening it in the menu File -> New. If we wanted to save our templates to be able to export them to other computers, just know that the templates created with the steps described in this guide are saved by Word in the path “C:\Users\\Documents\Custom Office Templates“.

3) Download and modify existing templates

If, however, we intend to modify one of the templates offered by Office (so as not to start completely from scratch), all we have to do is look for the right template in the menu File -> Newtyping the type of document we intend to use in the search bar.

Once we have chosen the template suited to our needs, we wait for it to be downloaded and opened in Word, then we customize it according to our needs; at the end of the changes we save the new model created as seen in the previous lines of the guide.

To download and add other templates to Office and Word, we recommend reading our guide to Office templates and templates to download for Word, Excel and Powerpoint. Adding them to our programs is really very simple, as is modifying them to adapt them to our writing needs at work.


By creating our own personal Word template we can quickly write the documents as required by the company, school or any client, without having to open and modify all the required parameters every time. Using the templates immediately will make it much easier to start working straight away, eliminating downtime.

To learn more we can read our ai guides Word CV templates to download for free and you have Word, Excel or PDF calendar templates
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