How to certify email

It is months, indeed years, that we talk about certified electronic mail but despite this, there is still a strong aura of mystery around this technology: “What is it for?”, Many ask me. “Do you need to buy any particular device to use it?” others ask.

So today I am here, ready to clarify the subject and explain how to certify email as quickly and easily as possible.

Let’s start with the most important question: what is the PEC for? Therefore, certified e-mail, you need to know, was born with the aim of speeding up communications between private citizens, companies and the Public Administration. It has the same legal value as a recommendation with acknowledgment of receipt and can, therefore, be used to exchange communications and documents being certain of the identity of those on the other side.

To use certified electronic mail, neither software nor special devices are required. Everything happens remotely, where some fundamental operations are performed: the sender’s manager verifies that the message conforms to the standards and validates it; the validated email arrives at the recipient’s manager who will confirm receipt; the message is verified by the recipient’s manager and delivered to the PEC userbox.

The manager is the company that provides the certified mail service, it can be freely chosen by the user. Currently, there are several operating on the American market and their offers can cover a wide range of prices and needs.

Unfortunately, there is no free offer that allows citizens to communicate at least with the Public Administration: the only one that was there, Mail Certificate @, which was offered by the American Government, closed its doors in December 2014 following the poor response of the public and high management costs.

How to certify email

At this point, we see how to effectively certify e-mail, if we analyze some of the main offers currently available for the PEC in America.

  • Aruba – offers the PEC Standard plan which costs 5 euros + VAT per year and includes a 1GB box; the PEC Pro plan which costs 25 euros + VAT per year and offers a 2GB email inbox with 3GB of archive and the notification service via SMS and PEC Premium which for 40 euros + VAT per year offers a mailbox 2GB with 8GB of archive and SMS notification service.
  • LegalMail – The company focused on the needs of professionals. In its list there are three floors: PEC Bronze which for 25 euros + VAT per year includes a 5GB box complete with security archive, mobile access and SMS notifications; PEC Silver which for 39 euros + VAT per year (with 6 months free trial) includes an 8GB box with mobile access, security archive and SMS notifications, and PEC Gold which costs 75 euros + VAT per year and includes a 15GB box + mobile access, security archive and SMS notifications.
  • PosteCert – Poste Italiane’s service addressed to individuals and professionals. Its basic plan is PEC Base Private which for 5.50 euros + VAT per year offers a 100MB box with 200 mailings per day; one step up is PEC Base Business which includes 5 1GB boxes with 200 daily mailings, then there is the PEC Advanced Business solution which also includes the substitutive storage of notices and receipts and customizable addresses.
  • LiberoPEC – PEC box with unlimited space which costs 25 euros + VAT per year.

Log in to Postecert - Postemail certified

It should be emphasized that all former users of the Posta Certificat @ service by 18 September 2015 can request a 1 year free PEC box from Aruba, PosteCert and Legalmail by submitting a special request.

To activate a PEC box, just choose a plan to subscribe, make payment and verify your identity by sending (via e-mail or Web panel) the documentation requested to the manager.


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