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How to use Google Drive

Far from being exclusively the cloud space that Big G makes available to its users, i 15 gigabyte initials offered free of charge by Google Drive they are a sort of virtual entrance to a world made of services, tricks and functionality that go far beyond the simple cloud storage.

Beyond all the possible uses of Google Drive, the operation is all in all simple: theclear and linear user interface allows you to perfectly manage files saved on the cloud (organizing them into folders and directories) and then share them with other Google users and internet users.

But there is also the possibility of create text documents, spreadsheets and presentations thanks to office application suite closely linked with the cloud storage service. Let’s talk about Google Workspacepreviously known as G Suite.

Google Drive: the basics to get started

Google Drive

To access Drive services and features you need to have a account Googlea free and simple to create profile that opens the doors to all Big G services (Google Docs, Gmail, Google+, YouTube and many others).

It is therefore necessary connect to the home page of the search engine most used by Internet users and, in the top right corner, click on the light blue button “Log in“. On the page that opens you will need to enter the username and password of an existing Google account or, just below the log in form, create a new account: click on the link and wait for the first page of the profile creation procedure to load.

You will need to enter your personal data, choose a username and set a login password. It is worth remembering that, as with any other online service, the password must be well constructed and difficult to discover: in this way it will be possible to better protect all the data that you want to store on Google’s cloud storage.

Once the procedure is completed you will be able to access your cloud storage space. There are two ways to access: type in Omnibox for Chrome (or in the address bar of the browser used) the address drive.google.com or click on the grid icon that appears at the top of each page linked to Google services (Gmail, the search engine home page and others) and choose Drive.

One of Drive’s strengths lies in its graphic interface. Simple, clear and linear as in the style of all Google products, makes it easier for novice users to juggle the features of the cloud storage service.

The left column has a dual functionality. On the one hand it allows you to navigate through Drive directories and folders as if it were a normal file manager. On the other hand, by clicking on the “New“, you can add new files or folders (creating them from scratch thanks to the integration with Google Workspace) or upload files and folders already exist on your hard drive.

At the top of the screen there is a field for search through fileswhile a little further down there is one toolbar with different icons to interact with the content of your account or modify it to your liking. The right column, however, allows you to access the file or folder details and consult the list of various changes made over time.

Use Google Drive from the app or desktop

Google Drive

Both users Android That iOS they can install on smartphones and tablets Google Drive app and access your space on the cloud on the move. You can download one of the files already present on the device or add others. Furthermore, the mobile version allows you to scan documents using the camera, edit them and save them in different formats directly in the cloud. They also exist ad hoc applications for each of the Mountain View giant’s office applications, Documents, Sheets and Presentationswhich can also be used offline.

In case you want to manage the space directly from your PC’s file manager (“My Computer” in Windows systems, “Finder” in OS you can download and install the Google Drive client. As happens with Dropboxa folder will appear on your hard drive containing everything that already exists in the cloud: simply create a file or folder within Google Drive desktop and then synchronize the new content in the cloud. Of course, the same is also true if you drag content into it: as soon as you connect to the web, the client will take care of the synchronization.

Come caricare file in Google Drive

Google Drive

Every user has it available 15 gigabytes of free space (with the possibility of expanding them for a fee) to upload any type of file. To upload a file or folder, simply click on “New” or from a mobile device on the “ symbol+” to open a drop-down menu that allows you to choose whether to upload a single file at a time, or an entire folder. Once uploaded, the file or folder will be synchronized and available on any device on which the user is logged in with the Drive account.

All the desired files can be loaded into the Drive, but only the compatible formats supported by the storage system can be opened and played directly in the browser or on the smartphone. If initially, support was for files only Microsoft Office package, PDF, images and text files, over the years the types of compatible files have increased, so much so that it is now possible to save and open compressed archives, save both audio and video multimedia content and play them. Furthermore, you can open a file by choosing a web app or one of those installed on your computer, if the format is not among those supported.

If you receive a Word, Excel, or PowerPoint file, you can open and edit it in the corresponding Google application, Docs, Sheets, or Slides.

Furthermore, you can download Docs, Sheets and Slides documents in Microsoft Office format. To open an Office document, just upload it to Google Drive like any other file. Then, double click or right click, go to “Open with” and choose between Google Docs, Sheets o Slides.

When the file opens in the corresponding application, the file format will be highlighted at the top. The changes will be saved automatically and you can then download it in the original Office format. If you want to export and save a Docs, Sheets or Slides file in Office format, it’s just as simple. Open the document and click on the “File“, move the mouse cursor over the item “Download” and choose the format in the menu that opens.

Creare file in Google Drive

all Google apps

Thanks to the integration with Google Workspace, users can create files directly within their Drive account, both from desktop and mobile device.

By accessing the “New” menu, you can choose between different types of documents:

  • Documents: an online text editor that allows you to create, edit and export files in different formats (.docx, .odt, .pdf, .txt, .rtf, html or even epub)
  • Sheets: a spreadsheet that allows you to create, edit and export files in different formats (.xlss, .ods, .pdf, html and more)
  • Presentations: a tool to create, edit and export your presentations online and offline in different formats (.pptx, .odp, .pdf and more)

And then again Moduli, to create forms with questions and answers, both open and multiple, to be used for online surveys or to collect information and submit tests. These are just some of the possible functions of Drive, which can be enriched with theaddition of new web apps to the list so you can not only archive your documents, but create and edit them anytime, anywhere.

The new file will open in a new window and will be modifiable in every single aspect: from name to content, passing through the various settings and settings. The file will be created in the folder you were in when you clicked on the “New” button: it can then be moved to any directory of your account.

Unlike offline office applications, the user will not have to fear losing their work if the computer crashes or there is a sudden drop in electrical voltage that causes the PC to shut down: Google Drive it will save automatically and in the background every single change made to the file. In this way it will always be possible to resume work from the exact point where you stopped.

With the Google Drive app, you can use the camera of your device to easily upload a file or image as PDF (Android) or as image (iPhone). On Android, open the application and tap the “+” sign to upload a file. Then, choose “Scan” and if necessary, select the trash can icon to repeat the scan. At the end, tap on “Salva“, choose the location where to save the file within Drive and tap “Save” again.

On iPhone, you need to launch the Google Drive app and tap the “+” sign to upload a file. Then, tap on “Use camera“, take the image and upload it. If necessary, you can select “Redeem” to retake the shot. After a few moments, the image will be uploaded to Drive.

In case the Internet connection is down, users can still view and edit their files in Docs, Sheets and Slides after enabling the “offline access“, which requires the installation and activation of the offline Google Docs extension for the Chrome browser. In this way, you can choose to make a file available offline, so you can continue working on your documents at any time. Once that the device is connected to the Internet again, the changes can be easily saved and synchronized to the cloud.

Google Drive: here’s how to share and collaborate

Google Drive

Sharing files and folders with other users is also simple: just a few clicks are enough to send a file to another user and invite them, perhaps, to collaborate on a project. Google Drive, in fact, allows multiple users to edit the same filethus enabling real-time collaboration.

Whenever you choose to share a file within a Google Drive account you can also establish i access privileges of each user: some will only be able to consult the file, others can contribute to modifying it….

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