Programs for remote work and online group collaboration

Remote workUse web applications and programs that operate via the internet for remote work is, in my opinion, a very productive and economic approach to which public and private companies will have to arrive sooner or later. For the moment, the use of online collaboration tools between groups of people is limited to groups of independent professionals, who live in different countries and cities, to work on common projects but above all on projects that have to do with websites. Although I always try to sponsor programs of this type, I am well aware of the difficulties that hinder their dissemination and use. The biggest problems are undoubtedly related to data security and the lack of propensity to use the internet as a work tool (even today we talk about the internet more for entertainment than productivity reasons).In this guide, therefore, we will show you, in more detail, which tools to use for work remotely, manage projects, and encourage team collaboration. Many tools are free or have a free version with very specific limits, st READ ALSO -> Online work solutions and resource sharing

Best applications for collaborative remote work

The times to be able to work remotely all together on a single document or on a single project are ripe, just use the programs in the following chapters well to be able to work with the same effectiveness and the same speed obtainable from traditional office work.

Applications for collaborative work

Among the best applications, we can use for shared work is Wekan, an open-source platform without time limits and without any restrictions on use and accessible from the official website.
Wekan

With this real collaborative online interactive whiteboard, we will have in our hands an unbeatable tool to keep the work, the to-do lists, and the projects followed in the right order. From the dashboard we have a complete overview of all active projects, significantly increasing productivity in the company so that we can focus attention on each project or even just a few priority elements. Wekan supports most of the features designed for online collaboration: a user interface that works via the web, user comments on each individual project, assignments of colleagues to each project, customizable labels, filtered views, and much more.

Another application similar to Wekan to better organize remote work is Paddle, accessible from the official website.
Paddle

Padlet offers an online interactive whiteboard that can be customized according to the projects and the type of work to be carried out, allows you to assign access and modification permissions for all work colleagues offer an effective and fast chat to exchange ideas on each project and the dashboard allows you to keep everything under control, being able to close completed projects and put priority projects in the foreground, so as to significantly increase productivity in the company.
We talked well about Padlet also in the school environment, as also seen in the guide With Padlet to create shared bulletin boards and collaborative school projects.

Another very useful service for group work and for organizing remote projects is Slack, available from the official website.
Slack

Slack is an online collaboration and communication tool that facilitates remote work between people and groups of people. The web application, which works without downloading anything, only da browser, has a very clean and professional graphical interface with several real-time sharing features. It is a set of tools suitable for managing documents, work activities, joint projects, calendars and deadlines, and notifications. Slack can be a great tool for small businesses or groups of professionals who need a common working platform. The main function of Slack is the chat which allows all members of the group to share ideas and communicate with each other. You can then share your jobs, files, documents, and calendars by integrating various applications such as Google Docs, Asana, Trello, and other apps. Generally speaking, it is one complete online collaboration tool for PCs and smartphones which supports remote work but also the project management of workgroups for projects, even if all the people we’re around the same desk.

In addition to the interactive whiteboards for project management, it is also necessary to add an effective system for meetings and videoconferences; currently, the best service is without a doubt Zoom, available from the official website.
Zoom

Zoom has quickly become the most stable and fastest service for organizing business meetings from home, without having to occupy an office or a live conference room. Zoom very easy to use and integrate into the workstation: all we have to do is open the favorite web browser, place it next to one of the interactive whiteboards seen so far, open a new tab with Zoom, and immediately start the conference, sharing the link of the virtual room created with all colleagues.
To learn more about the use of Zoom we can read our guide How to use Zoom, the most used program for corporate videoconferencing.

If we are looking for a collaborative platform ready to use and with the indispensable tools already integrated we can focus on Microsoft Teams, available from the official website.
Microsoft Teams

Using this platform we will have an interactive whiteboard, an integrated chat system, a fast and stable video conferencing system (based on Skype), a collaborative management system for all documents (based on Microsoft Office online), and a shared calendar, so you can easily set goals, conference dates and deadlines to meet.
We also talked about this wonderful platform for online group collaboration in the guide How to use Microsoft Teams to organize work remotely.

Another valid platform for organizing remote work and using all collaborative tools is Google Workspace (formerly also known as GSuite), available from the official website.

On this platform, we will have all the Google tools integrated so that we can work with several hands-on the same document stored in Google Drive, manage appointments and meetings on Google Calendar, start videoconference meetings with Google Meet, manage company emails with Gmail, keep notes and notes with Google Keep and take advantage of Cloud Search’s intelligent search.
We also talked about this platform in our article How to use Google Workspace to manage activities, companies, and projects.

Other similar applications

The websites and platforms that we showed you in the previous chapter are the best programs for remote work and online group collaboration: it is difficult to ask for more, given that we find a concentration of technology and innovations. If we want to create our collaborative platform or try alternatives, just choose from the services in the following list:

  • Trello is the best app to manage and organize team projects, personal and work activities, with an interactive whiteboard to share with work colleagues.
  • Notion, a much simpler alternative to Trello, free for personal use and easy to use to organize your work or even the work of a group.
  • If we need to use a remote desktop the best choice is Teamviewer so as to be able to provide assistance, collaboration, and meetings.
  • Asana allows you to manage the activities of a workgroup in a very simplified way. It also has applications for iPhone, iPad, and Android.
  • Programs for doing webinars and group meetings even with many people simultaneously we have listed them in another article also including Zoom and Jitsi Meet, two of the best ever.
  • Taskade is a newcomer to the team collaboration scene that provides a unified workspace where a team can track and work with ease. After adding the task list, you can choose to view them in various forms such as a list, whiteboard, or mind map. Taskade can be used for free with few restrictions for small teams.
  • MirĂ² is a powerful collaboration service for brainstorming, workflow design, map design, and much more. The program offers several ways to work in groups on a virtual whiteboard and remote brainstorming sessions that can lead to great results. Like most collaboration apps, it connects with tools like Dropbox and Slack

To learn more we can also read the guide Smart working programs for working from home.

Conclusions

Using the tools recommended in this guide properly we will be able to handle any type of work from home, organizing every project or every idea, holding meetings and exchanging company files without leaving home, using the Internet connection to manage a real digital office. All the services we have shown you work from the web browser, it is not even required to install an application (which is still possible for some services).

Among the tools that I have found interesting up to now are the tool online di project management, the creation of mind maps and process flows, the free video chat for videoconferencing.
In another article, there is a list of the best web apps for the online management of projects and activities.

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