Do a backup of your emails It’s a great way to make sure Don’t miss important information. This is therefore a practice to be adopted especially if a specific email address is used for professional discoveries.
Gmail, the Google branded emailprovides a specific path that allows you to export your information quickly and easily. To learn how to make a backup with Google you need to familiarize yourself with Takeout: a page that guides the user step by step in downloading a lot of information related to his account.
The Creating a backup with Takeout involves two steps: the first concerns the products and information to be exported. The second concerns the type of file, its weight and the delivery address.
Having said that it is also possible to opt for a program dedicated to backup outside the Google galaxy. From this point of view Amic Email Backup e Mail Backup X they represent two excellent solutions for Windows and MacOS users. Alternatively you can choose Thunderbird: A free app which deals with email management in a broader sense.
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1. How to make a backup with Google
To learn how make a backup with Gmail (the Google-branded email), we must first of all from your account. The user can then log in to Chrome by selecting their Gmail account. Alternatively you can use any other browser and then log in using your credentials.
The next step is to visit the takeout.google.com portal: a page created specifically for accompany users in the backup procedure.
The page is highly intuitive and first of all allows you to select the data to include in the process of export. The length of the Google product list available depends on the profile of the individual user: it goes from the aforementioned browser Chrome all’app Calendar. And Drive a Photoyes Film a Booksyes Keep a Mapsuntil we get to Gmail mail.
To the right of the various products there is a checkbox to include or not the single entry in the backup. Below the descriptions you can then find two other items.
The first is called Multiple formats and allows you to go into detail about the exported files. You can opt for a file HTML rather than for a file JSON. After that, depending on the product chosen, it is also possible to delve into even more specific choices.
A good example in this sense is represented by Google Playwhich allows you to choose the format in which to save lots of different information: those relating to player and his scores. But also those relating to sessionsThe goals achieved and theexperience accumulated.
The second item that can be explored further is called All data included and it closely concerns the product Gmail. In fact, Google’s email It is divided into categories, folders and labels based on the choices made by the user.
The Takeout page allows you to include all messages in your Inbox, but also to make a more targeted selection. In this case the user will have to manually tick individual folders, categories and labels to include in the backup.
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2. How to export and schedule a backup with Google
The last step to follow to learn how make a backup of your Gmail account concerns export. Once you have selected all the Google products to download, the page Takeout forces the user to make a series of final choices.
First of all you have to indicate the email address to which the link should be sent to download the backup. Alternatively you can ask Google to send it directly to a cloud storage service choose between Drive, Dropbox, OneDrive and Box.
Then we move on to selecting the backup frequency. The user can ask for perform a one-time export. But also of schedule additional backups every two months for a year starting from the first sending.
Finally the choice of size and weight of the backup to export and send. In this case the user can choose between a .zip file and a .tgz file. You can also decide to place a export weight limit, beyond which Google will split the backup into multiple files. This limit can be set from a minimum of 1 GB to a maximum of 50 GB.
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3. Other methods to backup Gmail
The procedure Google backup via the Takeout page it is not the only system that allows you to download data and messages from Gmail. Exist many other alternative routesto be chosen also based on operating system of your device.
For example i computer conWindows operating system they can evaluate programs like Amic Email Backup: a software dedicated to creating and exporting emails.
Amic Email Backup allows you to choose from several clients, including Gmail. It is available in Europen and is very easy to use. All the user has to do is enter the data relating to your account and then click on Savelocated at the top left.
At this point all you have to do is choose the backup destination folder and give one last final confirmation. But not only. With Amic Email Backup it is also possible restore a mailbox with previously exported data.
A similar solution available to users with macOS operating system And Mail Backup X: another program that allows you to make a backup of Gmail, but also of Yahoo!
Mail Backup trial period lasting 15 days. The user can set up a new backup by indicating the client or email service from which he wants to export information.
Then you need to add your login credentials and choose whether to proceed with an automatic or manual backup. Depending on the choice made, you will have to choose or not the backup destination folder.
Finally space for Thunderbirda free application available for both Windows and macOS as well as Linux. It is a totally open source software, which allows you to manage your email, but also save all messages locally present inside the boxes.
To know more: Gmail, definitive guide to use